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Executive Assistant

Executive Assistant

Job ID 
Posted Date 
ADCI - Noida CS - SEZ
Recruiting Team 

Job Description

At Amazon, we're working to be the most customer-centric company on earth. To get there, we need exceptionally talented, bright, and driven people. If you'd like to help us build the place to find and buy anything online, this is your chance to make history. We are looking for a self-motivated, highly organized, flexible, detail oriented, and experienced planner to fill the role of Executive Assistant. The ideal candidate must be able to demonstrate an ability to work successfully in a team environment, build effective working relationships across the organization effectively and efficiently, while keeping abreast of general business objectives, policies, standards, services, procedures, and related information in order to maintain a comprehensive understanding of the organization.
  • Provide administrative support for manager onboarding.
  • Responsible for administering recognition and reward programs.
  • Draft and distributes correspondence, prepare reports, complete expense reports, and maintain files.
  • Provide general CS team support to include organizing and coordinating site meetings, room scheduling, meeting follow ups, trouble tickets, general questions, badge replacement, etc.
  • Create and maintain presentations in Powerpoint, and other systems.
  • Leads various special projects in partnership with other site stakeholders, including event planning and other tasks as assigned.
  • Partner with the Accounts Payable team to ensure timely payment of invoices. Maintain procurement accounts and account files, maintain database for accounts payable tracking, and prepare a monthly progress report.

Basic Qualifications

  • Bachelor's Degree or equivalent
  • 3+ years’ experience in office administration are required
  • Demonstrated proficiency with the internet, Sharepoint, virtual tools (audio, video, and web conferencing), and MS Office Suite; specifically Outlook, Word, Excel, PowerPoint.
  • Working knowledge of payment systems (expense reporting, accounts payable)
  • Flexibility to work overtime as needed.

Preferred Qualifications

  • Proactive, flexible, highly organized and detail oriented with strong multi-tasking and interpersonal abilities.
  • Excellent verbal and written communication skills are required as is the desire and strong aptitude for learning new concepts on the job.
  • Ability to maintain strict confidentiality regarding employee issues.
  • Outstanding interpersonal skills: must display patience, approachability and helpfulness at all times.
  • Detail oriented and excellent organizational skills: accuracy is essential.
  • Strong organizational and communication skills, team orientated philosophy, and problem solving skills.